To achieve cost savings for the University by leveraging collective buying power, educational discounts, and to accommodate security considerations when implementing new software and hardware, purchases should be made in consultation with the IT Asset Management Administrator. Each employee should have a maximum of one computer (desktop or laptop with docking station).
Click here for additional information regarding the technology replacement process, purchase of devices other than computers, grant purchases and asset disposal.
Benefits of purchasing hardware by collaborating with theIT Asset Management Administrator include:
- Discounts and educational pricing from existing contracts, consortiums and agreements
- Quantity pricing (if applicable) and exclusion of sales tax due to University’s tax exempt status
- Utilizing existing site licensed software to save budget dollars
- Tracking of asset through entire lifecycle
- Compatibility checks for use on our network configuration and desktop setups
- License agreement review for compliance
- Streamlined installations
- Review standard supported windows and apple hardware (Appendix A).
- All University owned IT hardware and software should be purchased and disposed of by IT
- Computers should NOT be purchased by individuals using personal or departmental credit cards.
- A Central Microcomputer Budget has been established to fund all computer purchases. Purchases must adhere to University procurement and technology policies and standards, e.g. information security, acceptable use, bid process, etc.
- All IT hardware and software purchases $5000 and greater require a review by IT for approval as stated in Section 4.1 of the Purchasing Card Policies & Procedures found on the Purchasing Department.
University hardware is available for all faculty and staff.
Availablility of equipment is based on the Central Microcomputer Budget. Every request is evaluated and prioritized based on need and usage. Once the Central Microcomputer Budget has been set for a fiscal year, departments will receive a list of approved lab equipment replacements at the beginning of the budget year and approved faculty and staff replacement equipment later in the Fall semester.
- Computer replacement process, purchase of devices other than computers, grant purchases and asset disposal
- Software Purchases
- Purchasing Card Policies & Procedures
- List of standard supported windows and apple hardware (Appendix A)
- Technology Purchases and Replacement - IT Forum handout (March 2019)
Requests for exceptions to the IT Purchase Process should be submitted to the IT Asset & Vendor Relations Office. They will be reviewed and approved by the CIO in consultation with the appropriate Dean or Vice President. Department budgets will be charged for the cost of any enhancements to the standard hardware configurations or additions to the Central Microcomputer Budget listed in Appendix A.
The University of Scranton is both a Dell and Apple Certified repair center. Our technicians can perform warranty work for Dell or Apple computers that are under warranty. For non-standard systems, we will make a reasonable effort to resolve your computer problem, however, our services are focused on maintaining the functionality of the supported inventory. We cannot guarantee that we will be able to successfully get your computer connected to our network or to fix every problem. We cannot rebuild non-standard or personal owned devices.
If you would like assistance determining the best solution and pricing to meet your needs, please email the IT Asset Management Administrator at Danielle.Morse@scranton.edu.