CAS Faculty Advisor Resources

Faculty advisors in the College of Arts and Sciences can use the information and links below to assist students.

CAS Faculty Advising

Advisees currently studying abroad

Registration Procedures for Advisors with CAS student advisees currently Studying Abroad

  • Please be sure to reach out any advisees studying abroad if you have not heard from them prior to registration.
  • Students are asked to email their faculty advisor with a list of the courses they are presently taking abroad and a list of the courses they would like to take when they return to the UofS. 
  • The pre-registration process is done via email rather than the ususal in-person process. Faculty advisors should review the course selections and if there is a problem with any of the selected courses, please contact your advisee via their UofS e-mail.
  • If the course selections are appropriate, e-mail the approved course list to your advisee and copy CAS Assistant Dean Gina Butler ( Advisors should also include the student's term pin in this email. Mrs. Butler will register the student into the approved courses at the start of the web registration process and send a confirmation email to you and your advisee. NOTE: If a student's account is on hold, their registration cannot be process until the hold is resolved.
  • The student will NOT have to access the web registration portal to register themselves. However, they should receive their term pin in case they need or wish to make changes to their schedule at a later date.
  • A student's tem PIN will not be activated until their regularly scheduled web registration time and will remain active* through the last day to add a class. (*unless their account is on hold)
  • Students are directed to contact the department chair if they do not receive a response from their advisor while abroad. Additionally, if they do not receive a response from the department chair, they are directed to e-mail Dean Butler/the CAS Dean's Office regarding the matter.

FERPA/Letters of Recommendation Information

FERPA for Faculty and Staff

University Forms

NOTE: All forms can also be found on the Registrar's website.

Degree Works

Advisor/Faculty Access:
  • The records of students/advisees with catalog terms of Fall 2020 or later are captured in Degree Works.
  • Advisors/faculty may access Degree Works via the Student Profile or through Self-Service.
  • Google Chrome is the recommended browser. Internet Explorer will not gain access to Degree Works. 

Through the Student Profile:

  1. Within the portal, click on the Employees tab.‎‎
  2. Under the Registrar and Academic Services portlet, click on the Self-Service Student Advising Profile: Advisee Search link.‎‎
  3. Once you enter a student record, click on the Degree Works tab under the student's picture.‎‎
  4. Search for the student within the Degree Works application using the student ID or the Advanced Search feature.

Through Self-Service:

  1. On the homepage of the portal, click on the Self-Service link under Manage Your Personal Info.‎‎
  2. Click on the Faculty Services tab.‎‎
  3. Click on the Advisor menu.‎‎
  4. Click on the Degree Works link.‎‎
  5. Search for the student within the Degree Works application using the student ID or the Advanced Search feature.

Frequently Asked Questions:‎‎

What can Degree Works do for me?
How do I locate student records in Degree Works?
Which student records are in Degree Works?
How current is the information in Degree Works?
Is there a way to refresh a student’s record in Degree Works without waiting for the nightly update?
What if the student’s major or minor isn’t listed or is listed incorrectly in Degree Works?
How do I recommend a substitution or waiver for a course requirement?
What should I do when reviewing a student's courses in the "Free Electives/Courses Not Applied to Blocks Above" section?
What is the ”What If” feature?
What is the GPA Calculator?

Student Success Attendance and Early Alert System

The University implemented a Student Success Attendance and Early Alert System in collaboration with the Office of Student Retention and Completion and the Office of the Registrar.
Early Alert is a proactive, student-centered system of communication between faculty, staff, and academic advisors. It facilitates the identification of students who appear to be struggling in the academic setting.
The goal of the system is to provide students with resources and support early in the semester to aid them in their success at the university.

See More Information on Early Alert Systems
See More Academic Advisor Resources

Useful Links: Academic Services

Academic Advising Centers (in College of Arts and Sciences, Kania School of Management, and Panuska College of Professional Studies) 

Office of Student Support & Success (OSS) --  offers services including tutoring, a writing center, reading and disability services, and accommodations 

Office of the Bursar -- student billing and accounts 

Office of Financial Aid 

Office of the Registrar -- registration information, course searches, catalogs, academic forms 

Career Services -- internships and career advice

Office of Global Education (Study Abroad)

Useful Links: Student Life Services

CARE Team: Communicate, Advocate, Refer and Educate

Student Counseling Center

Student Health Services

Student Life  Residence Life, Dean of Students, Cross Cultural Centers, CHEW, Student Conduct, Campus Ministries, Student Engagement 

Useful Undergraduate Catalog Links

General Education Curriculum Summary  

Programs of Study


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