Student Government Club Funding - Spring 2021
In order to compensate for any rapid changes we may face during this academic year, we have decided to reevaluate the typical budgeting procedures and regulations that we hold clubs and organizations to. The following adaptations will be in place for the Spring 2021 semester, and will be reevaluated and adjusted as need be throughout the remainder of this current semester. Information regarding accessing your annual allocation, lump sum budgeting, adapted budgeting guidelines, the utilization of an allocation spending request form, and other club related activities are highlighted below.
2020-2021 Organization/Club Budgets and Allocations
For the 2020-2021 academic year, Student Government has suspended the line-item budgeting request process. This year, student clubs and organizations (that requested a budget in Spring 2020) will be allocated a lump sum budget. The amount allocated to each organization was calculated based on previous allocations and the amount available to allocate this year. An amount of funding has also been set aside for new initiative and supplemental funding (see below).
Accessing Your Club/Organization Allocation
For new club leaders who have not access this system before, you will need to create an account and claim your organization's portal. We recommend that at least two members of your organization claim your organization's portal (typically the President and the Treasurer).
Claiming your Organization's Portal
- On the homepage of RoyalSync, select the “Resources” drop-down menu and select “Student Government Club Budgets” at the bottom of the menu. This will bring you to the budget management system.
- To create a new account, select the "New? Create an account here" link underneath the green “Sign In” button. You will be directed to a registration page that should ask you for your first and last name, your Scranton email address, and your password.
- After you create your account, you should return to the home page to log in. Upon successfully logging in, you should see a list of clubs and organizations. Scroll through the list to find your club and organization and select it in order to join it.
- Please note that if your club has changed its official name in the past few years, it is unlikely the name change will be reflected in the budget management system.
For additional instructions on creating an account and claiming your organization portal, please contact Rachael Gallagher at email@example.com.
Once you have claimed your portal, please select the “2020/2021” budget period in order to view your annual allocation. You should be able to view an event titled “2020-2021 Allocation” with a line item that depicts your total budget for the year.
This total number can be used toward any events you plan this year, as long as the item requests are eligible for funding. If you have any difficulty accessing your allocation, please contact Rachael Gallagher, Student Government Treasurer at firstname.lastname@example.org.
Applying for Supplemental Funding
Each year, Student Government allows clubs and organizations to apply for New Initiative Funding for new ideas or events that were not requested in the in the initial budgeting cycle. This year, due to the changes in the budgeting process, student clubs and organizations are able to apply for Supplemental Funding. While many clubs and organizations did receive a decrease in their allocation this year, we have developed this process for those organizations who may need to seek additional funding beyond their initial allocation.
The goal of the Supplemental Funding process is to provide flexibility process and assist clubs and organizations as they adapt for event planning with a lump sum budget. This process will work similarly to New Initiative Funding without the previous restrictions imposed on requests, as clubs and organizations were not asked to submit an annual budget for this cycle.
We encourage clubs and organizations to utilize this process as an option when navigating their annual allocation. Our commitment to supporting you all during this time has not wavered. If you have any questions regarding accessing your club’s allocation, annual amount or Supplemental Funding, please do not hesitate from reaching out to Rachael Gallagher (email@example.com).
Requesting to Spend Allocated Funds
To request to spend funds from your 2020-2021 allocation, you must fill out the “Student Government – Spending Request” form prior to any purchases. Any allocation spending requests must be compliant with the adapted budgeting guidelines for the Spring 2021 semester, or the request will be denied. Club and organization leaders must also additionally fill out the “Event Registration” form on RoyalSync prior to requesting the use of Student Government allocated funds.
Please note, any club or organization wishing to plan an in-person event must meet with Patricia Cummings (firstname.lastname@example.org) before any event or requests for spending will be approved.