Club and Organization - Frequently Asked Questions
Please see below for a list of Frequently Asked Questions (FAQs) regarding student club and organization activities.
How does my club/organization plan an event or meeting on campus?plus or minus
All club and organization events must be registered and approved by the Center for Student Engagement via the Event Registration form on ROYALSYNC within two to four weeks of the scheduled event date. In order to be considered for approval, the event must follow all guidelines set forth in the student handbook and contribute to the overall educational mission of the university.
Please note, that it is very important to adhere to the requested two-four week window for events. It can take seven to ten days to find an open space on campus and longer if additional requirements are needed (purchases, external vendors, promotional materials, etc.).
The Center for Student Engagement will only facilitate meeting and events for clubs and organizations recognized by Student Government. Departmental events or events for organizations that are not chartered through Student Government must be facilitated by the department sponsoring the event.
How does my club/organization plan for off-campus travel?plus or minus
All club and organization events that take place off of the campus footprint are considered "off-campus" events. As with all events, they must be must be registered and approved by the Center for Student Engagement via the Off-Campus Travel Request form on ROYALSYNC.
In order to be considered for approval, the event must follow all guidelines set forth in the student handbook and contribute to the overall educational mission of the university. Events off campus must be submitted to RoyalSync at least four weeks prior to the event which is a longer timeframe than on campus events because they will also be submitted for approval to the University General Counsel for review. The General Counsel's office may require that a waiver be signed by each participant for travel off campus.
Please note that it is very important to adhere to the requested four week window for off-campus events. as the General Counsel's office will not review waiver requests submitted less than four weeks prior to an event. The Center for Student Engagement will facilitate student government chartered club events only. Departmental events or events for organizations that are not student government chartered must be facilitated by the department sponsoring the event. Clubs may register their event by submitting an event request in their club RoyalSync portal.
As a final note, it is expected that all club and organization members remember that they are representing the University of Scranton and, as such, are expected to comply and follow all guidelines in the student handbook both on and off campus.
How does my organization request to spend money?plus or minusTBD
How does my organization request a table-sit?plus or minusTBD
How does my organization go about using a whiteboard in the DeNaples Center?plus or minusTBD
How does my organization request approval to host a speaker on campus (or virtually)?plus or minusTBD
How does my organization request approval to hang posters on campus? How many posters should we be making?plus or minusTBD
How does my organization request a slide on the iTower in the DeNaples Center?plus or minusTBD
How does my organization obtain approval for a contract?plus or minusTBD
How can my organization fundraise?plus or minusTBD
How does my organization go about collecting dues from members?plus or minus
In order to encourage recruitment of new students into clubs and organizations, we are discouraging the collection of dues for this semester. If your club and organization are mandated to collect dues, as some clubs may be required to do so if they are a part of a national organization, please reach out to Taysha Campana (email@example.com) in order to navigate this process and options for collecting dues.
Please note, student clubs and organizations are not permitted to use Venmo at any time. This includes the collection of dues or payments of any kind.
Is my organization required to perform community service?plus or minus
The activity of clubs and organization is an asset to our Scranton community, and we remain committed to encouraging and fostering club engagement. We understand this is a demanding task, and as always, these efforts have not gone unnoticed.
In order to ease this demand, Student Government will be temporarily waiving the community service requirement all clubs and organizations must complete for the Fall 2021 semester. While we encourage clubs to continue acts of community service where it is appropriate and compliant with both state and University COVID-19 policies, we will not be requiring service for the Fall 2021 semester.
If you have completed community service events, such as assisting as Fall Move-in volunteers, that will be recognized and counted towards your organization.
How do I start a club on campus?plus or minusTBD
Where do I go if I need additional assistance?plus or minus
We are here to help! All questions regarding clubs and organizations can be directed to the Center for Student Engagement at firstname.lastname@example.org or (570) 941-6233.