Student writing on a notepad in class.

Proposal Preparation

Policy Statement

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Faculty members and researchers across the University engage sponsors and co-investigators as collaborators through sponsored programs to invigorate discovery and to participate in the intellectual communities of their disciplines. The Office of Research and Sponsored Programs (ORSP) is committed to facilitating and enabling this engagement while providing responsible stewardship of University commitments and resources.

University of Scranton policy requires that all members of the University (faculty/staff) confer with the ORSP before submitting proposals to external funding agencies (federal, state, local, private) regardless of the grant amount.  ORSP will procure appropriate academic and administrative approval before submitting proposals to external funding agencies.

The timely submission of proposals ensures sufficient time for review of proposal narratives and budgets for compliance with University and sponsor policies.

Proposal Submission Requirements

Faculty and staff must submit the complete and final proposal, accompanied by an Externally Funded Project Approval Form (EFPA) to ORSP.  A proposal for external funding will receive one of two levels of review -- full or limited -- depending on when the final version of the proposal and its accompanying EFPA are received in the Office of Research and Sponsored Programs.

  • Full Review:  A full review ensures compliance with both University of Scranton and sponsor requirements, and is provided for proposals submitted to ORSP with a lead time of at least 10 business days prior to the submission deadline of the exteranl agency.  This time also allows for assistance with proposal preparation, including budget preparation and other proposal component revision.
  • Limited (Institutional Only) Review:  A limited review ensures compliance with University requirements only, and is provided for proposals submitted to ORSP with a lead time of at least 5 (but less than 10) business days prior to the submission deadline.  A limited review does not provide a check for compliance with the sponsor's guidelines, nor does it allow budget preparation or other proposal preparation guidance.
  • NOTE:  Per the Dean, all proposals submitted to ORSP from faculty residing in the Kania School of Management (KSOM) must receive approval of their Dean at least 10 business days prior to submission.

Proposals submitted less than 5 business days prior to the agency deadline will not be accepted and will not be forwarded to the University administration for approval and may not be submitted to an external agency.

The EFPA form should be signed by the Principal Investigator (PI), any co-investigators from the University of Scranton, and the Department Chair of the PI. ORSP staff will secure approval by the Dean, the Provost and the Sr. VP for Finance & Admin.

For assistance with the EFPA form contact Therese Kurilla at 570-941-6362 or

Resources to assist with grant proposals

ORSP offers education materials to assist with grant proposals. Click here for details.