The Center for Teaching and Learning Excellence (CTLE) staff would like to share the following guidelines with you to help facilitate communication with students needing accommodations through the CTLE. By keeping the lines of communication open, the needs of students with disabilities can be met in a collaborative effort.
The responsibility of postsecondary institutions to provide accommodations to students with disabilities derives principally from two federal laws: Section 504 of the Rehabilitation Act of 1973 (“Section 504”) and the Americans with Disabilities Act of 1990 (“ADA”).
Disability Accommodation Statement
The statement is emailed to you each semester by the CTLE and should be included in your course syllabi:
Request for Accommodations: Reasonable academic accommodations may be provided to students who submit appropriate and current documentation of their disability. Students are encouraged to contact the Center for Teaching and Learning Excellence (CTLE) at firstname.lastname@example.org or (570) 941-4038 if they have, or think they may have, a disability and wish to determine eligibility for any accommodations. For more information, please visit www.scranton.edu/disabilities.
First Day of Class Announcement
As you review the syllabus for each class, please note the above statement and invite students to meet with you either during office hours or by appointment. These invitations are important in helping your students feel at ease and for encouraging self-identification. Due to confidentiality, the CTLE does not directly notify instructors of students’ disability unless requested by the students.
Confidentiality of your students’ information is essential. At no time should the class be informed that any of your students has a disability, unless the student makes a specific request to do so. All disability related information that your student gives to you is to be used specifically for arranging reasonable accommodations for your student’s course of study.
Faculty Notification Letter
Students needing accommodations must provide you with a Faculty Notification Letter from the CTLE. Students who ask for accommodations but do not have faculty notifications letters should be referred to the CTLE. The CTLE prepares Faculty Notification Letters for all the students who submitted documentation. All students are instructed to schedule an appointment with a CTLE staff member at the beginning of the semester to receive those letters. The CTLE recommends that students provide faculty notification letters during office hours or by special appointment. At that time, arrangement of accommodations can be discussed in private.
Discuss Student Accommodation Request(s)
Once you receive a copy of the faculty notification letter, discuss with your student the specific accommodations requested for the course. Each faculty notification letter includes a list of recommended accommodations, based on documentation provided by the student. These accommodations may not automatically apply to every course or every assignment. Appropriate accommodations should be based on the faculty notification letter, the course requirements, and the students’ needs. If the suggested accommodations cannot be implemented, faculty members are encouraged to consult with the CTLE. If you have any questions regarding a requested accommodation, cannot reach mutual agreement with a student, or need assistance, please contact the CTLE.
Evaluate Accommodation Success
Clearly, the student bears the main burden of evaluating whether an accommodation is succeeding. However, checking in with the student occasionally to monitor progress is helpful. Consistent follow through is important on any agreed-upon accommodations, such as forwarding tests to the CTLE in a timely manner, providing written instructions for assignments, or assisting in recruiting note takers.
Submitting Exams to the CTLE
It is the responsibility of the student to initiate the process to receive testing accommodations by completing the student section of the Online Testing Accommodation Form. Each faculty member will receive an e-mail with a link to follow requesting verification of the information submitted by the student. Faculty members also need to complete the testing instructions portion of the form. The information is then submitted electronically to the CTLE staff. The CTLE requests that faculty members send exams 24 hours prior to the time of administration.
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