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Mission and Community Service Leave

The University encourages its employees to live out service to others and to reflect on questions of value and meaning. The purpose of the Mission/Community Service Leave policy is to allow employees to voluntarily participate, with pay, in University-sponsored spiritual retreats or in approved mission-related or community-service related activities that occur during regularly scheduled work hours.  This policy is designed to support the objectives of increasing voluntary community service and encouraging reflection as an integral part of our outreach and service activities.

In order to be eligible for mission/community-service related leave with pay, an employee must work in a regular full-time or regular part-time position equivalent to at least half time.

The University recognizes two types of voluntary activities under this leave policy:

  1. University Sponsored or Endorsed Spiritual Retreats - includes any retreat sponsored, endorsed or conducted by Campus Ministry.
  2. Mission/Community Service Related Service Activities which includes community service in connection with a legally sanctioned non-profit organization that engages in activities that are consistent with the University’s mission. Human Resources is responsible for determining whether the mission related service activity qualifies under this policy. The employee’s supervisor is responsible for approving the time off. The supervisor has the right to deny time off if granting such time creates staffing problems.

Full-time employees are eligible for a maximum of three working days (or equivalent working hours) per calendar year.  If part-time, the employee will be given leave on a pro-rated basis and in accordance with the employee’s part-time status.  Extended periods of leave may be granted for specific University sponsored retreats or activities on a case-by-case basis.  Human Resources must be consulted and approve any exceptions to this policy.  Employees chaperoning student trips should contact Human Resources for specific application of this policy.

Requests must be made in writing, using the mission and community service leave form, provided to the employee’s supervisor for approval by the employee’s supervisor, divisional vice president, with Human Resources granting the final approval.