Staff

  Guidelines for
  Budget Supervisors
  (Adobe PDF)


  Chart of Accounts

  Check Run & Report
  Schedule


  Check Voucher and
  Travel Expense Forms


  Frequently Asked
  Questions


  Travel Policy (PDF)

  Travel Expense
  Report (Excel)


  Finance & Treasurer
  Department



Accounts Payable and Budget Office

Frequently Asked Questions


Questions about expenses on your Budget Report? Here are your contacts:

If the document begins with:

Contact:

The letter "I"

Accounts Payable

941-6363

The letter "J"

Comptroller

941-7411

The letters "JPC"

Purchasing

941-4276

The letters "JPS"

Printing Services

941-4198

The letters "JMS"

Mailing Services

941-7492


Questions about the budget on your Budget Report? Here are your contacts:

Patrick Donohue, Budget Manager

941-4072

OR

Cindy Pepsin, Accounts Payable/Budget Office Rep

941-6363


What is the due date for submitting expenses for fiscal year 2006/07?
 

 

All check vouchers for expenses incurred in fiscal year 2006/07 MUST be received in Accounts Payable no later than Monday, June 4, 2007.

Examples of 2006/07 check voucher expenses include:

  • Reimbursement for supplies purchased and received directly from a vendor prior to June 1, 2007
  • Travel expenses prior to June 1, 2007
  • Expenses for services rendered, such as those provided by speakers, entertainers, etc. prior to June 1, 2007

Exceptions to the June 4 cutoff date:

  • Invoices received in June 2007 for services provided in May 2007. Vendor invoices paid by check voucher that are mailed directly to your office must be received in Accounts Payable within two business days.
  • Travel expense reports that cannot be submitted because travel started prior to May 31, 2007 and extends past the June 2 cutoff date. Reports that include travel prior to May 31 and extending past June 2 must be submitted within two business days of return from travel.

This note does apply to:

  • All funds (e.g., 111001, 912XXX, 913XXX, 830XXX, 840XXX, 850XXX, etc.)

Please contact Accounts Payable at extension 6363 if you have any questions.



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