University policy states that "all departments and individuals in need of printing and duplication services that will be paid from University funds must acquire those services through the Office of Printing Services."
University policy also makes the Office of Marketing Communications "the sole authorized agent for providing graphic design and pre-press services."
Printing Services will try to advise customers whenever the services they request might not comply with University standards or appear to violate federal or state laws. Examples of such circumstances include:
- Devices for use in lotteries, raffles or other regulated games of chance are manufactured only after appropriate licenses or permits are obtained and presented.
- Copyrighted materials are duplicated after written permission from the copyright holder is obtained or after the requestor signs the Printing Requisition accepting responsibility for guaranteeing either that permission has been granted or that the copying is permitted under Fair Use Standards of copyright law.
- Requests for non-standard University letterhead or envelope designs or for alterations to the University word marks or logos are referred to the Office of Marketing Communications.
- Requests for production of mailing devices not in compliance with U.S. Postal Service regulations are referred to Mailing Services.
The Printing Services staff is not responsible for style, design, accuracy, grammar, corrections, or spelling of published materials. When such errors are incidentally observed during the production process, customers are advised and, if necessary, referred to the Office of Marketing Communications.
Although the staff of Printing Services welcomes the opportunity to advise customers in the production process, all decisions regarding accuracy of information, design, selection of inks and stocks, etc., remain the responsibility of customers -- those who provide and/or approve the materials to be printed and who are responsible for the cost and effectiveness of the final products.