Contacts - features

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New Contacts, New Groups

On the Ribbon, select HOME tab. Here you can create a New Contact or a New Contact Group. New Items, lets you select from a list of common features, such as Email, Appointments, and Meetings. When you select New Contact, you can enter as much or as little as you like. The New Contacts box contains many features including fields for information on phones, addresses, web addresses and IM addresses. Commands on the various tabs allow users to categorize by color, flag for follow-up, set meetings, and Email.

Sharing Contacts
You can share your contacts with co-workers, friends, or anyone else, by selecting the Share Contacts Button on the HOME tab. Here you can send an email to the person(s) or group with whom you'd like to share. You can also give permissions to view your Contacts folder and ask for Permission to view the recipient's Contacts.

Searching Contacts
On the Ribbon, you'll find the Search Tab. Here you can Search All Contacts, Folders, Sub-folders, and All Outlook Items. Also note that on the HOME tab, a Search Contacts box is immediately above the list of contacts in the main window.

Using Mail Merge
 On the HOME TAB find the Mail Merge Button. You can create a Mail Merge from your Contacts, create a New Document or use an existing one, create a permanent file of the merge, and select various Merge options.

Address Books
Select the Address Book Icon on the HOME tab and your Address Book entries appear in a dialog box. The listing includes a search field and a list of Address Books, if nec. The box also allows users to create new entries and sort by clicking on column heads.

Linking to OneNote
When an entry is selected in your Contacts list, the OneNote button becomes usable. Here you can store all the information you have on an entry, create notes, and search for information easily, in one place.

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