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Full-Time Staff working less than 12 months

Vacation, Sick and Personal Time

All vacation scheduling is subject to supervisory approval and departmental procedures. The vacation year for the purposes of this policy is defined as January 1 through December 31. Up to five days of unused vacation time may be carried over from one year to the next without University approval. Carryover of vacation time beyond five days requires the approval of the supervisor and Human Resources. Vacation carry over is limited to the unused vacation time accrued during the most current year. Vacation carry over request forms are available from Human Resources.

Vacation time cannot be used to extend the date of termination. Employees voluntarily terminating their employment with the University will receive a payout for unused vacation days, provided appropriate notice of voluntary termination has been given by the employee.  At minimum, a two week notice (14 days) is considered a proper notice.  If an employee uses non-accrued vacation in their last year of employment they are required to pay back that time.  Employees who meet the normal retirement guidelines upon their voluntary termination of employment are eligible for the full allotment of their vacation accrual for the year.  Employees terminating for any other reason will not be paid for unused vacation time.

The smallest increment of vacation time that can be taken is one-half day (3.5 hours or 4 hours).

Vacation Accrual

  • Full-time non-exempt, paraprofessional, or professional employees scheduled to work fewer than 12 months in a calendar year will accrue vacation time based on the following schedule:
    • Scheduled for 9 months = 7.5 vacation days
    • Scheduled for 10 months = 8.5 vacation days
    • Scheduled for 11 months = 9.0 vacation days
  • New full-time non-exempt, paraprofessional, or professional employees who are scheduled to work fewer than 12 months in a calendar year will accrue a prorated amount of vacation time based on the above schedule and the number of full months worked in the calendar year.

Sick Accrual

  • Full-time non-exempt, paraprofessional, or professional employees who are scheduled to work fewer than 12 months in a calendar year will accrue sick time based on the following schedule:
    • Scheduled for 9 months = 6.00 sick days
    • Scheduled for 10 months = 6.75 sick days
    • Scheduled for 11 months = 7.50 sick days
  • New full-time non-exempt, paraprofessional, or professional employees who are scheduled to work fewer than 12 months in a calendar year will accrue a prorated amount of sick time based on the above schedule and the number of full months worked in the calendar year.
If a staff member is absent for more than three (3) working days, they should contact the Office of Human Resources at (570) 941-7767.

Family Sick Time

Full-time employees may be eligible to use available sick time as family illness time.  Family illness time may be taken in as little as 15 minute increments and may be used to care for a sick dependent, or to accompany the dependent to medical appointments.  Dependent for the purposes of this policy is defined by the Family and Medical Leave Act (FMLA).

Family illness time may also be used during a Family and Medical Leave Act (FMLA) qualifying event.  See the "Family Medical Leave" policy for more information or contact the Office of Human Resources for details of qualifying events and eligible dependents as defined by the FMLA.

The University of Scranton reserves the right to request appropriate documentation and may deny the use of family illness time if it is not provided in a timely manner.

Personal Days

Full-time non-exempt, paraprofessional, or professional employees who are scheduled to work fewer than 12 months in a calendar year will accrue two personal days per year.

Use of Vacation, Sick and Personal Days

Full-time non-exempt, paraprofessional, or professional employees who are scheduled to work fewer than 12 months in a calendar year may use vacation, sick, and personal days based on the same policy applications as full-time employees who work 12 months in a calendar year. Employees must use accrued vacation, sick and personal days during the months when they are regularly scheduled to work, not during the month(s) the employee is scheduled to be off.